Top 6 Human Resource (HR) Software in Malaysia in 2023

Managing a workforce can be a daunting task, especially when it comes to Human Resource (HR) functions. However, with the advancement of technology, HR departments can now leverage HRIS systems to streamline their operations. HRIS systems provide a range of benefits, including attendance tracking, payroll management, leave requests, and workforce management.

They can also provide a user-friendly interface for employees to apply for leave and manage their work schedules. As these systems are often cloud-based, they provide added security and accessibility to data. With data security being a growing concern for organizations, HR managers can ensure that sensitive employee data is stored safely and securely within these systems. 

Which HR software is the best for your business?

There is no one-size-fits-all answer to this question, as the best HR software for your business depends on your specific needs and requirements. Before selecting an HR software, evaluating your business's HR processes and identifying areas that require improvement is important.

Consider factors such as the size of your business, the number of employees, the complexity of your HR processes, and your budget.

Additionally, looking for a software solution that provides robust data security measures, user-friendly features, and excellent customer support is essential. Research and compare different HR software options before deciding what is best suited for your business needs.

The most practical way to learn how HR software works are through demos and free trials. In this article, we will explore the top HRIS systems available in the market that offer a range of features to help HR managers better manage their workforce.

#1 altHR

altHR is an HR Super App that offers a range of services and features to help businesses in Malaysia streamline their HR processes.

Digital Document Management

Here are some of the services and functions offered by altHR:

• Payroll: Offers customizable payroll software to help businesses automate payroll calculations, reduce errors, and save time.
• Paperless Leave Management: User-friendly leave application, employees can submit leave requests easily, and managers can approve or reject them in real-time.
• Digital Document Management: With the digital document management feature, businesses can store, manage, and share HR-related documents securely and efficiently.
• Employee Engagement: Tools like Status Check-In and Team Calendar enable teams to keep each other updated on their plans and schedules, promoting collaboration and better communication.

#2 Rymnet Solutions

Rymnet Solutions is an HR software provider based in Malaysia that offers a comprehensive suite of HR solutions to businesses of all sizes.

Employee Self-Service

Here are some of the services and functions offered by Rymnet Solutions: 

• Payroll Processing: A customizable payroll processing system to automate payroll calculations, reduce errors, and save time.
• Leave Management: Integrated payroll software with automated payroll processes. Businesses can automate and manage their leave management processes, allowing employees to submit leave requests easily and managers to approve them quickly.
• Face Recognition Attendance: This enables businesses to easily track their employees' attendance and work hours and generate reports for analysis and compliance.
• Employee Self-Service: A user-friendly self-service that provides employees access to their personal information, payment history, and other HR-related data.
• One-Click Reporting: Automatically generate reports for submission to banks or cash/cheque payouts, integration files for statutory and general ledger compliance, and all required government compliance submission forms.
• Onboarding and Offboarding: Provides tools for managing new employee onboarding and offboarding processes, including digital document management, employee data entry, and exit interviews.

#3 Swingvy

Swingvy is an HR software provider based in Malaysia, offers a range of features and services that cover the entire employee lifecycle. 

Leave Management

Here are some of the services and functions offered by Swingvy:

• Leave Management: Businesses can automate leave applications, approvals, and tracking, enabling employees to submit leave requests and managers to approve them efficiently.
• Employee Self-Service: Employees can access their HR-related data, including personal information, leave balances, and pay history.
• Time and Attendance Tracking: Provides businesses with time and attendance tracking tools, including clock-in/out features and automated timesheets that help ensure compliance with labour laws.
• Benefits Management: Includes features for managing employee benefits, such as insurance and retirement plans, and streamlines the administration of these programs.
• Onboarding and Offboarding: Provides tools for managing new employee onboarding and offboarding processes, including digital document management and task assignments.
• Performance Management: Businesses can set goals, track progress, and conduct performance evaluations to manage their workforce effectively.

#4 Kakitangan

Kakitangan is a Malaysia-based HR software provider offering a cloud-based platform to help businesses streamline their HR processes.

Payroll Processing

Here are some of the services and functions offered by Kakitangan:

• Payroll Processing: Provides a complete payroll processing system that can automate payroll calculations, tax filings, and payslip generation, saving time and reducing errors.
• Leave Management: Businesses can automate leave applications, approvals, and tracking, enabling employees to submit leave requests and managers to approve them easily.
• Employee Self-Service: This enables employees to access their HR-related data, including personal information, leave balances, and pay history.
• Benefits Management: Includes features for managing employee benefits, such as insurance and retirement plans, and streamlines the administration of these programs.

#5 BrioHR

BrioHR is a cloud-based HR software provider that offers an end-to-end HR management solution for businesses of all sizes in Malaysia.

Onboarding and Offboarding

Here are some of the services and functions offered by BrioHR:

• Leave Management: Provides a leave management system that automates leave applications, approvals, and tracking.
• Time and Attendance Tracking: Provides businesses with time and attendance tracking tools, including clock-in/out features and automated timesheets that help ensure compliance with labour laws.
• Onboarding and Offboarding: Provides tools for managing new employee onboarding and offboarding processes, including digital document management and task assignments.
• Performance Management: Businesses can set goals, track progress, and conduct performance evaluations to manage their workforce effectively.

#6 PayrollPanda

PayrollPanda is a cloud-based HR software provider that specializes in payroll and HR management solutions for businesses in Malaysia.

Statutory Compliance

Here are some of the services and functions offered by PayrollPanda:

• Payroll Processing: Automates payroll calculations, tax filings, and payslip generation, providing businesses with a complete payroll processing system.
• Leave Management: Provides a leave management system that automates leave applications, approvals, and tracking.
• Statutory Compliance: Designed to help businesses comply with Malaysia's labour laws and regulations, including EPF, SOCSO, and EIS.
• Reporting and Analytics: Provide businesses with various reports and analytics tools to track and analyze HR data, including payroll expenses, leave balances, and employee performance.

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FAQs

Q: What is an HR management system? 

A: A HR management system is software that manages and automates various HR tasks such as payroll and benefits management, leave management, attendance tracking, and employee data management.

Q: What are the benefits of using cloud-based HR software? 

A: Cloud-based HR software allows HR managers and employees to access information and perform tasks from anywhere, anytime. It also ensures data security and eliminates the need for on-premise software installations.

Q: What are some important features to look for in an HR management system? 

A: Important features to look for in an HR management system include data security, payroll and benefits management, attendance tracking, leave management, and user-friendly interfaces.

Q: How can data security be ensured using an HR management system? 

A: Data security can be ensured using cloud-based HR software with strong encryption and secure data centres. It is also important to have strict access controls and employee training on data security best practices.

Q: How does an HR management system support the employee lifecycle? 

A: A HR management system supports the employee lifecycle by managing tasks such as recruitment, onboarding, training, performance management, and offboarding.