Simplify Your Payroll Process With EPF's e-Payroll

Yesterday, the Employees Provident Fund (EPF) had launched e-Payroll, a new upgrade in the i-Akaun (employer) portal. The payroll system helps employers manage their statutory obligations, including EPF contribution.

In a statement, EPF said e-Payroll provides a secure and smooth experience for employers, highlighting automated statutory deduction calculations and contributions to regulatory bodies.

1. What is EPF's e-Payroll?

e-Payroll enhances the i-Akaun (Employer) by helping employers manage and maintain their payroll records digitally. It also helps to simplify payment transactions to EPF. 

Basically, it's a payroll system by EPF.

2. What does e-Payroll do?

EPF's e-Payroll have several functions, including:

• Update worker payroll,

• Generate worker payslip,

• Make contribution payments to EPF,

• Make salary deduction to third parties, such as PTPTN, Zakat and Tabung Haji,

• Generate LHDN Yearly Income Tax Forms,

• Generate selected bank file to pay workers' salary through the bank,

• Generate statutory data file for agencies, such as SOCSO and LHDN. 

3. Does e-Payroll include other HR software functions?

No. As of now, e-Payroll only provides essential payroll management functions. 

It is designed to help SME users of i-Akaun (Employer) who are not using any payroll software or do not have the financial means to use a payroll solution. 

4. Who can use e-Payroll?

There are two requirements to use e-Payroll:

• The employer must be an existing i-Akaun (Employer) user,

• The employer has a minimum of one worker. 

Source: EPF

5. What are e-Payroll's benefits?

• Easy access. Employers can simply access e-Payroll via the i-Akaun (Employer) Portal with employer info carried over. 

• Statutory compliance. The e-Payroll is SOCSO, EPF, and LHDN-compliant.

• Efficient automatic file generation. You can easily generate statutory forms and other files.

• Automatic contribution calculations. Employers can automatically calculate SOCSO, LHDN, EPF payments and others.

• Supports multiple types of wages, including daily, monthly and weekly wages. 

• Has built-in capability to check an employee's EPF membership status.

• Ready-to-use list of deductions and compensations.

• Save employers' time by auto-generating Yearly Income Tax Forms.

• Employers can easily download employees' records through EPF Form A import function. 

6. Do you need to download or install any software to use e-Payroll?

You do not need to download or install any software. You can access the e-Payroll through i-Akaun (Employer) from computers (browser).

7. Can employers make direct payments to other agencies through e-Payroll?

No. e-Payroll automatically generates data files electronically and provides links to statutory agency websites such as LHDN and SOCSO for mandatory contribution payments.

8. Can users start utilising e-Payroll in the middle of the year? 

Yes. EPF strongly encourages new e-Payroll users who have just signed up for e-Payroll to process their payroll from the previous months starting January of the current year until the current month. The reason is to generate an accurate income tax calculation and EA form for the year. 

9. How long will e-Payroll store the payroll data?

For the employer's reference, EPF's e-Payroll keeps the data for seven years. 

If you need more information, you may contact the nearest EPF branch or EPF Contact Management Centre at 03–89226000.

You may also visit EPF's website.

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